RULES REGARDING THE PHOTOGRAPHIC ARCHIVES SERVICE
1. GENERAL
INFORMATION
The
Photographic Archives of the Pontifical Commission for Sacred Archaeology (PCSA)
provides upon request the photographic material related to the Christian
Catacombs of Rome and Italy for which the Holy See maintains the availability
together with the responsibility for their care (according to the provisions
of Art. 12.2 of the Inter Sanctam Sedem
et Italiam Conventiones of February 18, 1984 ratified with Law 25/3/1985,
No. 121).
Requests
for photographic material must be sent by mail, fax or e-mail to the attention
of the Secretary of the Pontifical Commission for Sacred Archaeology, 00120
VATICAN CITY, Fax No. 0039/06/4467625, e-mail: pcomm.arch@arcsacra.va
by filling out the appropriate form attached to the present Rules,
“Enclosure No. 2”.
After
the request is sent, the PCSA will give a written reply—within a short
time—both in the case of acceptance or rejection.
If the
material requested is not available in the Archives, at its discretion the
PCSA can take new photographs and charge the expenses to the applicant.
All the
negatives, even if they are made for the customer, remain the property of the
PCSA Photographic Archives.
All the
material provided by the Photographic Archives cannot be reproduced without
the PCSA’s specific authorization and payment of the relative reproduction
fees (See point 4). This also
holds for the reproduction of PCSA material that is already in the customer’s
possession or already published in other publications.
Moreover,
the material provided by the Photographic Archives cannot be requested or
given for third parties.
2. TYPES
OF PHOTOGRAPHIC MATERIAL AVAILABLE
The
PCSA Photographic Archives provides the following types of photographic
material:
-
24 x 36
mm color slides;
-
Color
photos;
-
Digital
formats.
Except
for the color slides in the standard 24 x 36 mm format, the other types are
available in various formats. For
a customer’s special and proven needs, it is also possible to provide
different formats other than those mentioned.
Regarding
the methods of payment, see point 7. Concerning
fees, see the sheet, “Enclosure No. 1”.
3. CONDITIONS
The
slides and color photos are provided by the PCSA exclusively as rentals and
they must be returned within six months from the date of the accompanying bill.
In the
event that the photographic material is returned late, a bill will be issued
equivalent to € 50 for each image.
In the
event that the rented photographic material is lost or damaged by use, the
cost of the duplicate will be billed to the customer.
The
merchandise travels at the customer’s own risk.
The
Pontifical Commission for Sacred Archaeology allows itself a minimum period of
four weeks after receipt of the attestation that payment has been made for the
requests to duplicate and send material.
4. REPRODUCTION
FEES
These
must be paid to the PCSA for any reproduction of material from the
Photographic Archives. To request
the right of reproduction, the customer must compile the appropriate part in
the request form, “Enclosure No. 2”.
In
calculating the reproduction fees, the PCSA will take into consideration the
publishing use of the reproduction. In
fact, the following publishing uses will be distinguished:
-
Publications
of a scientific nature with a limited circulation;
-
Publications
of a disseminating and commercial nature;
-
Publications
for other possible commercial uses such as: television and audiovisual use
(videocassette, CD, DVD, etc.); publications on calendars, book covers,
records, compact discs, audio-video cassettes and similar, Internet sites
(only 72 dpi 640 x 480 images).
The
right of reproduction is granted for a precise period of time for only one
publishing use, in only one language or in more than one language.
For any subsequent and/or further publishing use of PCSA images that
are already in one’s possession, a new authorization from the PCSA is
required and the relative reproduction fees must be paid.
The right of reproduction granted is not exclusive.
5. INDICATION
OF THE SOURCE
Per
le fotografie fornite dalla PCAS, si dovrà indicare: " foto Pontificia
Commissione di Archeologia Sacra" oppure " foto Archivio PCAS".
For the
photographs provided by the PCSA, the following must be indicated: “Photo
Pontifical Commission for Sacred Archaeology” or “Photo PCSA Archives”.
6. SHIPPING
EXPENSES
These
include packaging and postal expenses for which the applicant is wholly
responsible. The PCSA does not
respond for any losses or delays in delivery caused by postal errors.
7. PAYMENT
The
order will only be sent after receiving confirmation that payment has been
made of the amount indicated in the pro-forma bill issued by the Pontifical
Commission for Sacred Archaeology. Payment
can be made directly at the offices of the PCSA, by sending a non-transferable,
cashier’s check made out to the Pontifical Commission for Sacred Archaeology,
or by payment to the following bank account:
From abroad to:
Banca
Monte dei Paschi di Siena S.p.A.
AG. 41
ROMA
(IBAN)
IT 16 S 01030 03241 000000098035
(BIC)
PASCITM1R41
In the
name of the Pontifical Commission for Sacred Archaeology
In the cause of payment, the number of the document
must be indicated.
From Italy to:
Banca
Monte dei Paschi di Siena
AG. 41
ROMA
c/c No.
98035
Cod.
ABI 01030; cod. CAB 03241; cod. CIN S
In the
name of the Pontifical Commission for Sacred Archaeology
In the cause of payment, the number of the document
must be indicated.
8. RESPONSIBILITY
Anyone
who requests photographic material from the PCSA Archives is required to know
and observe the present Rules, which must be accepted and undersigned below.
Failure to observe the Rules, particularly with regard to granting the
rights of reproduction, and any false statements of intent in the act of
making the requests are punishable by law.
Enclosure No. 1
FEES
FOR REPRODUCTIONS FROM PCSA NEGATIVES AND RIGHTS OF REPRODUCTION
1. SLIDE RENTALS
RULES AND FEES FOR TAKING PHOTOGRAPHS
* The
authorization to take photographs is only granted in the event that the
subject to be photographed is not already present in the Photographic Archives.
To
obtain authorization and take photographs in a catacomb, the following rules
must be observed:
a) At
least 20 days in advance, a written request must be presented addressed to the
Secretary of the Pontifical Commission for Sacred Archaeology – 00120
Vatican City – Phone: +39 06 4465610; +39 06 4467601; Fax: +39 06 4467625;
e-mail: pcomm.arch@arcsacra.va;
b) A daily
fee for each monument of € 160 must be paid for access and the presence of a
grave-digger for a maximum duration of 2 hours after which € 25 must be paid
for every additional hour or fraction of an hour. This payment must be made by and no later than 5 days before
the date set for taking the photographs at the offices of the Commission (from
Monday to Friday from 8:00 a.m. to 2:00 p.m.), or by bank transfer:
From abroad to:
Banca Monte dei Paschi di Siena S.p.A.
AG. 41 ROMA
(IBAN) IT 16 S 01030 03241 000000098035
(BIC) PASCITM1R41
In the name of the Pontifical Commission for Sacred
Archaeology
In the cause of payment, the protocol number of the document must be
indicated.
From Italy to:
Banca Monte dei Paschi di Siena
AG. 41 ROMA
c/c No. 98035
Cod. ABI 01030; cod. CAB 03241; cod. CIN S
In the name of the Pontifical Commission for Sacred
Archaeology
In the cause of payment, the protocol number of the document must be
indicated.
c) A
security deposit of € 1,000 must be paid either by direct deposit of a bank
check or by bank transfer. This
sum will be given back after the photographs are taken minus any possible
deductions for damages caused by same at our office on the days and in the
hours agreed upon previously by phone, and only after the relative form is
handed in. For administrative
reasons, you are asked to pick up the security deposit within and no later
than 6 months from the date the photographs are taken after which the
Pontifical Commission for Sacred Archaeology will exercise the right to keep
said deposit with the understanding that it is a donation from the applicant
body for the Holy Father’s intentions.
We remind you that if the security deposit was paid by bank transfer,
the applicant will have to provide the complete bank data for the deposit to
be given back;
d) When
the security deposit is given back, the applicants are required to hand in an
original copy of the negatives, color photos or images made in digital format;
e) In the
event that the photographic material made by the applicant is inserted into a
publication, reference is made to the “Rules for the Photographic Archives”.
Rules
regarding photography WORD
Rules
regarding photography PDF
Return
to the Index
c) A security deposit of € 1,200 must be paid either by direct deposit of a bank
check or by bank transfer. This
sum will be given back at the end of the filming minus any possible deductions
for damages caused by same at our office on the days and in the hours agreed
upon previously by phone, and only after the relative form is handed in.
For administrative reasons, you are asked to pick up the security
deposit within and no later than 6 months after the date of the filming after
which the Pontifical Commissions for Sacred Archaeology will exercise the
right to keep said deposit with the understanding that is a donation from the
applicant body for the Holy Father’s intentions.
We remind you that if the security deposit was paid by bank transfer,
the applicant must provide the complete bank data for the deposit to be given
back;
d) The firm making the request must deliver a copy of the documentary made within no
later than a month, at the risk of losing the security deposit;
e) Regarding
the request for reproduction rights for an edition in several languages, the
sum of €800 must be paid for each language in addition to the sum already
paid. In the event that the
rights of dissemination have a “worldwide” character, a sum equivalent to
€ 7,000 must be paid;
f) The firm making the request is only authorized to use the images for one program,
with the faculty to broadcast it for a maximum period of 5 years after which
another request for the reproduction rights must be made;
g) It is
forbidden to extrapolate the images made for other programs produced by the
applicant firm or by other national or international networks;
h) Any
different and/or further use of the material firmed, including its commercial
distribution in different formats or supports (Home Video, CD Rom, DVD, etc.),
will be subordinate to the prior written authorization of the Pontifical
Commission for Sacred Archaeology with economic agreements to be established
for each individual distribution. In
any event, dissemination through Internet is expressly prohibited;
i) The
agreement is subject to the rules in force in the Vatican City State.
For any controversies pertaining to the application or interpretation
of the rules of the present agreement, only an arbiter chosen by common
agreement between the parts will be competent to judge, or this failing, the
President of the Tribunal of the Vatican City State.
The arbiter will judge in fairness according to the rules of procedure
considered most opportune.
